Executive Assistant

Who we are

Amphos21 is an environmental consulting integrated into the RSK Group, a global leader in the delivery of sustainable solutions.

Our mission is to minimize the environmental impacts of industrial and economic activities necessary for the advancement of society.

Our approach is to propose innovative, efficient, integrated and transversal solutions by applying a quantitative approach to any solution


What we offer

Amphos 21 is looking for an Executive Assistant to work with the Director of the Latinoamerica and Iberia region in a highly creative.

We  offer  a  stimulating  workplace,  in  a  young  and  innovative  environment, including flexible working times and other advantages:

40h per week.

Competitive salary according to the merits of the candidate. Continuous training.

A professional development plan with career opportunities within the group. Life insurance.

You will predominantly work from our Barcelona offices, with flexibility to travel to Europe and Latin America countries when needed.


What you’ll be doing

Complex agenda management across geographies and time zones, anticipating conflicts, and prioritizing effectively.

Act as the gatekeeper of the Executive time, deflecting with tact where necessary.

Inbox and correspondence management, responding on the Executive behalf when appropriate and necessary.

Coordinating all travel arrangements (itineraries, flight check-in, transportation to and from the airport, etc.).

Act as the lynchpin between the Executive and other Executives, external stakeholders, and staff.

Ensure the Executive is prepared and has all necessary details for upcoming meetings & relevant tech is prepared, working closely with marketing and communication departments for presentations and materials.

Draft and edit correspondence, reports, presentations, and other documents. Conduct research and provide background information on various topics.

Coordinate small and larger events from inception to completion.

Oversee timelines, checklists, and projects to ensure timely and orderly completion.

Attend meetings and take precise minutes as required, ensuring items actioned.

Facilitate special requests/projects and initiatives as needed. Ad hoc support as required.


What we’re looking for:

A relevant university degree.

3 years of Executive Assistance experience.

Fluency in English and Spanish is a must. French will be also an advantage and other languages are valued.

Used to work in Windows 365 environment, with high skills in word, excel and preferably PBI.

Excellent organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

A proactive, dynamic, and professional approach.

Ability to handle confidential information with discretion.

The flexibility to travel to Europe and Latin America countries when needed.


How to apply

To apply for this opportunity, please send your resume and motivation to lidia.oliva@amphos21.com. Please indicate in the subject of the email the position and reference (EA_2023) that you are interested in.

Amphos 21 guarantees that no profile will be discarded due to race, age, religion, sexual orientation or any other aspect that could be considered exclusive. Amphos21 ensures diversity and inclusion in the selection processes.